Course Description

NOW Featuring a recent 2-Hour Webinar Replay 

NOW Available with 

videos featuring either Outlook Local Client Version (Formerly Outlook 13/16)

Optimizing Your MS Outlook:

Time, Project/Task, People, Idea, and E-mail Management Using Microsoft Outlook

Course Led by Randy Dean, MBA

Your Course Leader: Randy Dean, MBA
Special Note: I have left several of my previous versions of my videos available with this program in case you are still using an older version of Microsoft Outlook.  Most people using Office 365 will likely benefit from watching the latest video.  I do strongly recommend the Local Client version of MS Outlook (formerly Outlook 2016) vs. the Web App version -- it has the most robust set of features.  All demonstrations in these programs are in the Local Client version.

Upon registration, you will also get a full set of coordinated handouts in PDF format you can print in advance of the course so you can take notes and follow along. 

SOMETHING BRAND NEW: I am now also offering up to 30-minutes of one-on-one consulting via Zoom for all course purchasers. (This will be scheduled at a mutually-agreed-upon time and date, with understanding that Randy has a busy client and travel schedule. You can also choose to e-mail your questions instead, with the 30 minutes counted toward the responses. Only  one 30-minute consulting session per individual program purchase. If making a group purchase, Randy will be in touch about possible options.)

NOTE on Pricing/Copyright: This webinar is specially priced at $99 per attendee. That is per-person pricing, and the program is not to be shared or rebroadcast to other parties without express permission of the program leader and copyright owner, Randall Dean. 

See below if you have an interest in purchasing a further-discounted (per person) multi-person license.  I will reach out to you following the purchase to provide the options for sharing this to a multi-person group or team.

Do you have multiple people you'd like to have attend this event? Contact me directly at for discounted per-person pricing options for multiple-person orders.


Perhaps you’ve heard of Randy Dean’s Taming the E-mail Beast Using MS Outlook course, and you know how it can help professionals at every level increase their productivity using e-mail in MS Outlook. But did you know that Randy Dean, author of the recent Amazon Bestseller, Taming the E-mail Beast, can help you take the next step with your Microsoft Outlook to use it for more sophisticated time, project, client, and idea management, as well as better long-frame, daily, and minute-by-minute management. (Microsoft Outlook is a registered trademark of Microsoft Corporation.)

In this version of the course, Randy tailors all program and software demonstrations to the MS Outlook environment, and shows extensively how MS Outlook can be a center point to an advanced personal productivity and time management system. Randy will help you understand how many of the different functions within Microsoft Outlook were designed for enhanced productivity, and give great suggestions on how you can get so much more from this powerful and amazingly useful software program.

This program will greatly enhance your ability to use all five of the main Outlook functions: Calendar, Contacts, Tasks, Notes, and, of course, E-mail. (Keep reading for course testimonials.)

Randy’s Optimizing Your Outlook course covers the following topics/areas:

  • A basic understanding of key “bigger picture” time management principles – including your current active projects and life roles – and how they can be integrated into your MS Outlook software
  • A discussion on the critical survival skill of “effective procrastination”, and how Outlook can help.
  • Fully integrating your MS Outlook software and related peripherals into your time management system, and getting the most usability and functionality out of your software, including:
  • Setting up your “Tasks” function for prioritized project/client actions
  • Strategically managing your Calendar to increase personal and professional effectiveness
  • Working with your Outlook functions to better manage your week and your day, by following new routines to enhance focus, reduce distraction, and have more confidence you are working on the most important items at any time
  • Using creative methods to make interpersonal communications more efficient and effective
  • Integrating your Outlook software into your broader office/personal organization system
  • Managing your “e-mail & info overload” — emails, voice mail, "snail" mail, and all those articles to read! – including several specific and highly useful strategies for Outlook e-mail management
  • Building an intelligent and structured Outlook folder system for efficient filing and management
  • Utilizing the “Notes” function to help “clear your mind” by creating several highly useful lists for organizing the random clutter in your mind
  • How to set up Outlook “reminders” that prompt you to take appropriate actions at the right times
  • Enhancing the information saved in your “Contacts” list for better relationships & communication
  • Setting up your time/project management system and your MS Outlook so that it contributes to your personal life just as much as it contributes to your professional life (“programs in” Work/Life Balance!)
  • Developing daily, weekly, monthly, and yearly rituals to help you stay on top of your system and keep your time management and personal organization skills sharpened

The program includes a coordinated handouts file in PDF format, as well as several additional bonus articles that will help program attendees build, develop, and retain the skills gained in the program session.

NEW SPECIAL BONUS VIDEO!  I have also included an intensive 40-minute video program on my Best Tips & Practices Using Microsoft OneNote.  Because MS Outlook and MS OneNote are so closely related, I wanted to add this special video to this program. Learn how to set up, build notes, share notes, add in extra documents, pictures, files, and more, with Outlook's close cousin from Microsoft 365: OneNote

SOMETHING BRAND NEW: I have also added a new "Post-Program Interactive Self-Study" PDF File for the Taming E-mail content in this program!  This file will reiterate key points in the webinar video replays, as well as add a deeper layer of content, including links to related articles, book suggestions by other authors, and links through to several short YouTube tutorials. I recommend you first go through one of the video replays above to understand the key concepts, and then really master your new skills by going through this Post-Program Self-Study PDF. 

Here's what people have said about the full Optimizing Your MS Outlook program:

"The presentation was very helpful. I am definitely one of the people that only used Outlook for three areas. Will be able to expand on it now."

"Excellent course. Reorienting to Calendar, then Tasks, then e-mail makes a great deal of sense and I will be implementing it immediately."

"Such useful information. makes me more efficient. I think all business professionals can learn greatly from this course. helps manage time and overall improve organization skills. A must have course for professionals."

"I learned a lot of useful tips for Outlook that I wasn't aware of."

"This is a great course for someone who needs an overview of different tasks you can do in outlook. I plan to take the next course so I can delve down deeper and become more efficient."

"Great overview of Outlook factional tools. I love the instructor's personal stories and positive personality. Easy directions to follow and great content,"

"Great content for new and intermediate Outlook users."

"5 Stars! Very useful course! Thanks!"

"Great speaker and content. Kept me interactive with the presentation."

"I liked the entire course. I was surprised at how many features there are I didn't use. I think anyone using Outlook could benefit from this course."

"Course material was simple to follow and great to do's! Instructor made the course easy to listen to, with some comedy that most people can understand."

"Didn't know you could create task and calendar entries via drag and drop - a simple thing that is quite useful."

" Excellent course. I thought I knew a lot about Outlook but I learned a few new tricks."

"Powerful stuff that I will be able to implement immediately."

"Randy is a fun and engaging instructor. His tips and methodology can really be used to improve your daily efficiency. I've already stopped being a slave to the "bling"!"

"5 Stars. Mr. Dean is a very good instructor. He is well organized and completely prepared. The information he shared is very useful, and could significantly improve my productivity."

"Excellent tips, and the pace is perfect."

"Was surprised on all the functions I can use Outlook for instead of just emails."

"I have already started implementing some of these tips as I go through the class! Has a positive impact!"

"Another great class from Randy!"


Complete your course registration and purchase today, and be a much better Outlook user by tomorrow! Why wait?

The selected demo YouTube video for this program shares just a couple of the numerous tips I'll be sharing in this program. See below.

The E-mail Sanity Expert(R) -- Time, E-mail and Related Technology Management Speaker and Author

Randall Dean, MBA

Randy Dean, MBA, the "E-mail Sanity Expert"(R), is a professional speaker and sought-after expert on time & e-mail management, effective organization, and the related use of technology. For more than 20 years, Randy has been leading training and speaking programs and presentations for major corporate, university, association, and government audiences. Obsessed with time management and personal productivity, he left a successful career as a graduate program admissions director, professional marketer, and manager to become a leading speaker and trainer. The author of the recent Amazon bestseller, Taming the E-mail Beast, he has led programs for thousands of satisfied and inspired students, managers, and professionals on being more productive and purposeful with their time and life. His highly informative and entertaining speaking and training programs leave audience members with immediately-usable tools, strategies, and skills on how to better manage their time, technology, and information overload following their program experience.

Course curriculum

  • 2

    Video Replay of 2-Hour Combo Program -- Taming the E-mail Beast Using MS Outlook AND Optimizing Your MS Outlook (Local Client Version -- Formerly Outlook 2016)

    • 2-hour Video file of Combo Program featuring both Taming the E-mail Beast and Optimizing Your MS Outlook Strategies

    • PDF Handouts File for 2 hour Optimizing Outlook/Taming E-mail Program

    • READ THIS BEFORE WATCHING VIDEO BELOW ON "TODAY" TASK VIEW IN MS OUTLOOK (including tips on Microsoft 365 integration with Smart Phones)

    • In-Depth Video on My Favorite Task View in Microsoft Outlook -- the Today Task View

    • Three Other Powerful Task Views in Outlook (and How I Use Them!)

    • 20 Min Video: Microsoft Outlook Calendar -- My Favorite Views, Hacks, Tips & Tricks

    • BONUS VIDEO: How I use the Categories in MS Outlook

    • Newly Recorded (Spring 2020) 60 Minute Technical Highlights Version of Optimizing Outlook (Recommend you watch AFTER full 2 hour version for deeper mastery)

  • 3

    Additional Bonus Materials and Videos for Microsoft Outlook/365 Users

    • 60 Minute "Highlights" Version of my Taming the E-mail Beast Program 2020 (Program I did with ATI)

    • Post Program Self-Study Guide for Taming E-mail segment (New!) -- You will like this!

    • A Brief Video Tour of the New Taming E-mail Activated Post-Program Self-Study PDF File

    • Something NEW! A Cheat Sheet to My Best YouTube Videos (Including Several Bonus Outlook Tips!)

    • NEW SPECIAL BONUS: 40-minute in-depth tutorial on Microsoft OneNote!

    • NEW SPECIAL BONUS: 35-minute video -- My Best Tips for Microsoft OneDrive Users

    • Handouts file for OneNote & OneDrive Videos -- Print First to Take Notes!

  • 4

    Video Replay Featuring Outlook 2016 -- use this if you are still using the older versions of MS Outlook

    • 90 minute video replay of Optimizing Your MS Outlook featuring Outlook 2016

    • PDF Handouts File for this Program -- Print to take notes during your session!

  • 5

    Before You Go ...

    • A Quick Video Congratulations and Tips for Getting the Most From this Program Experience Following the Program

    • Thank You for Taking This Course!

Pricing options

Pricing options for the individual learner as well as discounted per-person options for groups and teams